Final tutorial

The SMDMRD project officially ended on the 31st of May. Last week, we managed to deploy C4DM's live repository, which can be found at http://c4dm.eecs.qmul.ac.uk/rdr/xmlui. Policies are also being reviewed and will be approved and published shortly. We decided to organise a brief tutorial for staff and students at C4DM to introduce the basics of data management and to walk them through a submission to our DSpace repository.

Slides for the tutorial can be downloaded here. The tutorial was divided into two parts: an introduction to the basic concepts of research data management, including: the benefits of data management; a distinction between "work in progress" (short term storage) and "archived" (long term storage) data; the importance of metadata; data licensing; and an introduction to DSpace and its structure. We proceeded then to demonstrate how to submit a dataset to DSpace using the web submission interface, as well as our own sworduploader utility.

About 20 of our colleagues participated to the tutorial, and some of them also submitted their data during the session, with our help. Some concerns where raised regarding the URI, which for the time being are not permanent, since we have not yet registered the handle server (we are waiting for QMUL ITS to do that for the entire institution). Links to the newly archived datasets have already been cited in papers submitted to a couple of conferences. With more people using the system and reporting issues, we will hopefully be able to fix the problems that slipped through while testing it. Following the suggestions from the audience, we added an extra metadata field (dc.relation.haspart) in our submission form to add link to bitstreams that cannot be published on our repository (e.g. for copyright reasons). When no bitstreams are attached to an item, and this field is available, our custom item view will display a link to these related resources.

The tutorial marks the end of the project. Soon the final report will be published on this website. The recently funded JISC project SoDaMaT (Sound Data Management Training) will carry on the work on research data management at C4DM that started with the SMDMRD project.